1. Introduction
BEINSA 14 LTD ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or use our accounting, tax, payroll, consulting, and factoring services.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By using our services, you consent to the practices described in this policy.
2. Information We Collect
We may collect and process the following categories of personal information:
- Identity Data: Name, title, date of birth, company details
- Contact Data: Address, email address, telephone numbers
- Financial Data: Bank account details, payment information, tax records, invoices
- Transaction Data: Details about payments and services provided
- Technical Data: IP address, browser type, time zone settings, operating system
- Usage Data: Information about how you use our website and services
- Employment Data: Payroll information, employment contracts (for payroll services)
3. How We Collect Your Information
We collect information through:
- Direct interactions when you enquire about or engage our services
- Documents and records you provide for accounting and tax purposes
- Automated technologies when you interact with our website (cookies, server logs)
- Third parties such as HMRC, Companies House, and other regulatory bodies
4. How We Use Your Information
We use your personal information to:
- Provide accounting, tax, payroll, consulting, and factoring services
- Communicate with you about our services
- Comply with legal and regulatory requirements (including HMRC submissions)
- Process payments and manage our business relationship
- Improve our website and services
- Prevent fraud and ensure security
5. Legal Basis for Processing
We process your personal data under the following legal bases:
- Contract: To perform our contractual obligations to you
- Legal Obligation: To comply with legal and regulatory requirements
- Legitimate Interests: To operate and improve our business
- Consent: Where you have provided explicit consent
6. Data Sharing and Disclosure
We may share your personal information with:
- HM Revenue & Customs (HMRC) and other tax authorities
- Companies House for company filings
- Banks and financial institutions (for factoring and payment services)
- Professional advisers (lawyers, auditors, insurers)
- Service providers who assist in our business operations
- Law enforcement agencies when required by law
We will never sell your personal information to third parties for marketing purposes.
7. Data Retention
We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. For tax and accounting records, we typically retain information for a minimum of 6 years after the end of the relevant financial year, as required by UK law.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. This includes encrypted communications, secure data storage, access controls, and regular security assessments.
9. Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Request correction of inaccurate data
- Erasure: Request deletion of your data (subject to legal obligations)
- Restriction: Request limitation of processing
- Portability: Request transfer of your data to another provider
- Objection: Object to processing based on legitimate interests
- Withdraw Consent: Withdraw previously given consent at any time
To exercise these rights, please contact us at info@beinsa.com.
10. Cookies
Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device. We use essential cookies for website functionality and analytical cookies to understand how visitors use our site. You can manage cookie preferences through your browser settings.
11. International Transfers
Your personal data is primarily processed within the United Kingdom. If we transfer data outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
13. Complaints
If you have concerns about how we handle your personal data, please contact us first at info@beinsa.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
14. Contact Us
For questions about this Privacy Policy or our data practices, please contact us at:
Email: info@beinsa.com
Phone: +44 (0) 123 456 7890
Address: 55 Beverley Close, Gillingham, England, ME8 9HQ